Working with us
Working with a Polish law firm
If you run a business in Poland from abroad, or you are just entering the market, dealing with Polish lawyers can feel like a black box. It does not have to be. Here is how it actually works with us, in plain terms, and what Polish law gives you that you may not expect.
Step by step
Four steps, no surprises
01
First conversation
We meet in our Warsaw office or on Teams, in English or German. You tell us what is going on, in your own words. We listen and ask about things you might not think to mention.
02
Diagnosis and plan
We tell you straight: whether you actually have a legal problem, what your options are and which one we would pick. You get a plan and a cost estimate before anything is signed.
03
We act
Once you give the go-ahead, the matter is ours, drafting, talking to the other side, court or authorities. You always know where things stand, without being buried in statute numbers.
04
We stay
After the matter is closed we do not disappear. Some clients come back with the next thing, others keep us on as their legal department on call.
Confidentiality
Everything you tell us stays between us
Under Polish law, an advocate (adwokat) and an attorney-at-law (radca prawny) are bound by professional secrecy, the Polish equivalent of attorney-client privilege. Everything you share in connection with our advice is confidential by law. The duty has no expiry date, it survives the end of the engagement, and a lawyer cannot be forced to disclose it, save for very narrow, court-controlled exceptions. It protects you exactly the same whether you are a Polish company or a foreign one.
Who you actually work with
Poland has two regulated advocacy professions: adwokat (advocate) and radca prawny (attorney-at-law). Since 2015 both have full rights of audience, so either can represent you before any court, including in criminal matters. Tax is a separate regulated profession, doradca podatkowy (tax advisor). At HWW you get all three under one roof, so a corporate deal with a tax angle does not mean coordinating three firms.
In your language, not just translated
We advise in English and German directly, not by running Polish through a translator. Contracts, correspondence and calls happen in your language, while the legal substance stays anchored in Polish law.
A regulated, insured profession
Every adwokat and radca prawny in Poland belongs to a regional bar, is bound by a code of professional ethics, and carries mandatory professional liability insurance. You are dealing with a regulated profession, not a consultancy.
What it costs
Clear price, before any work
A first business meeting about an ongoing arrangement is free, we keep specific legal questions for a proper consultation. A consultation is paid: PLN 600 net (around EUR 140), known up front. Once we take on the work we agree how we bill, an hourly rate by default, or a flat fee covering a set number of hours plus the hourly rate beyond it. No surprises on the invoice.
- Free business meeting on cooperation
- PLN 600 net per consultation
- Hourly rate or flat fee, agreed up front
Indicative pricing
Example prices for cross-border work
A selection of the services foreign clients ask about most, with indicative starting prices. Every price is a 'from' figure for a typical, standard scenario, select 'What does this price cover?' under each price to see the assumed case. The final quote depends on the scope and complexity of your matter.
Corporate
Setting up a limited company (sp. z o.o.)
from 700 EUR net
What scale does this apply to? Example: 2 shareholders, minimum share capital, one standard business activity, S24 template. More shareholders or bespoke clauses raise the price. Excludes the NIP-8 tax filing, the PCC-3 transaction tax return and the Central Register of Beneficial Owners (CRBR) entry, these are billed separately. Setting up a limited partnership (sp.k.)
from 2 300 EUR net
What scale does this apply to? Example: an sp.k. with a natural person as general partner and one sp. z o.o. as limited partner. Investment agreement
from 2 300 EUR net
What scale does this apply to? Example: one investor, a seed or Series A round, a standard structure and round size. A large round or multiple investors raise the price. Registering a sole proprietorship (CEIDG)
from 450 EUR net
What scale does this apply to? Example: a standard registration of a sole proprietorship together with the accompanying advice. Additional filings, licences and permits are quoted separately. Setting up a company under the Estonian CIT regime
from 1 700 EUR net
What scale does this apply to? Example: a typical company with a plain shareholder structure. The final scope and fee are confirmed before the work starts. Setting up a limited company by notarial deed
from 1 200 EUR net
What scale does this apply to? Example: 2 shareholders, articles concluded before a notary with standard provisions. Extended provisions, for instance preferential shares, raise the price. Investment-ready company structure (sp. z o.o. or P.S.A. with a basic SHA)
from 2 300 EUR net
What scale does this apply to? Example: a founder team of up to 3 people, one planned financing round, a basic scope of the shareholders' agreement (SHA), without advanced mechanisms such as liquidation preference or vesting. Converting a sole trader into a limited company (sp. z o.o.)
from 3 500 EUR net
What scale does this apply to? Example: a sole proprietorship with a simple structure, without real estate and without a complex transfer of employees. Limited partnership (sp.k.) with an individual tax ruling
from 2 300 EUR net
What scale does this apply to? Covers setting up the partnership and the application for an individual tax ruling, including the full proceedings before the National Revenue Information Service (KIS). Excludes complaints to the administrative courts and atypical partner structures, which are priced individually. Setting up a joint-stock company (spolka akcyjna)
from 1 700 EUR net
What scale does this apply to? Example: incorporation of a joint-stock company with a typical structure. Share issues, bespoke articles of association or a large number of shareholders are priced individually. Share capital increase in a limited company (sp. z o.o.)
from 850 EUR net
What scale does this apply to? Example: one resolution, cash contributions, no new shareholder. Contributions in kind or the entry of an investor raise the price. Issue of new shares in a joint-stock company (S.A. or PSA)
from 1 400 EUR net
What scale does this apply to? Example: one issue following a standard course, without pre-emptive rights. Issues addressed to a number of investors raise the price. Amending the articles of association of a limited company (sp. z o.o.)
from 600 EUR net
What scale does this apply to? Example: one amendment made through S24. Amendments requiring a notarial deed are priced separately. Amending the statute of a simple joint-stock company (PSA)
from 1 200 EUR net
What scale does this apply to? Example: one standard amendment of the statute. Amendment of the statute of a joint-stock company (S.A.)
from 1 700 EUR net
What scale does this apply to? Example: one amendment of the statute, including the notarial deed form. Notarial fees are an external cost. Review of corporate records before a transaction
from 2 300 EUR net
What scale does this apply to? Example: one company, up to several dozen resolutions and documents to be put in order. We confirm the scope after a preliminary review. Implementation of corporate governance standards
from 2 300 EUR net
What scale does this apply to? Example: one company, a standard set of procedures (rules of procedure for the management board and the supervisory board, the basic policies). Employee share option plan (ESOP)
from 2 300 EUR net
What scale does this apply to? Example: a plan for a team of up to about fifteen people, a standard option pool. Structures for companies preparing for an IPO are quoted separately. GDPR documentation for a company
from 2 300 EUR net
What scale does this apply to? Example: a typical, uncomplicated situation. The final scope and fee are confirmed before the work starts. Management service contract for a board member
from 1 200 EUR net
What scale does this apply to? Example: a typical, uncomplicated situation. The final scope and fee are confirmed before the work starts. Trademark registration with the Polish Patent Office (UPRP)
from 850 EUR net
What scale does this apply to? Example: a typical, uncomplicated situation. The final scope and fee are confirmed before the work starts. Official fees sit outside the price. Internal reporting procedure (whistleblower protection)
from 1 400 EUR net
What scale does this apply to? Example: a typical, uncomplicated case, one organisation with a standard structure and a single reporting channel. A larger organisation, several business units or integration with an external reporting platform raises the price. The final scope and fee are confirmed before the work starts. Non-disclosure agreement (NDA)
from 600 EUR net
What scale does this apply to? Example: a typical, uncomplicated case, a one-way agreement between two parties with a standard set of provisions. A mutual agreement, several parties or extensive negotiation of the clauses raises the price. The final scope and fee are confirmed before the work starts. Energy & RES
Generation licence, installations up to 1 MW
from 2 300 EUR net
What scale does this apply to? Example: one RES installation up to 1 MW, complete application, no dispute with the regulator. Generation licence, installations 1-10 MW
from 4 500 EUR net
What scale does this apply to? Example: one 1-10 MW project with standard technical and legal documentation. Power Purchase Agreement (PPA)
from 2 300 EUR net
What scale does this apply to? Example: one PPA, two parties, a typical structure. Multi-party contracts raise the price. RES project legal due diligence (up to 1 MW)
from 3 500 EUR net
What scale does this apply to? Example: legal due diligence of a single project up to 1 MW with a standard set of documents. Generation licence, installations 10-50 MW
from 7 000 EUR net
What scale does this apply to? Example: one 10-50 MW project with complete documentation. Portfolios of several projects are quoted separately. Generation licence, installations above 50 MW
from 11 500 EUR net
What scale does this apply to? Example: one project above 50 MW with complete documentation. Portfolios of several projects are quoted separately. Entry in the small RES installations register (MIOZE)
from 850 EUR net
What scale does this apply to? Example: one built small RES installation with complete technical data. Corrections to the technical documentation raise the price. Land lease agreement for a solar farm
from 700 EUR net
What scale does this apply to? Example: one plot, one landowner, a standard agreement. A package of plots or several owners raises the price. RES project legal due diligence (1-10 MW)
from 6 000 EUR net
What scale does this apply to? Example: one project of 1-10 MW. A larger volume of documents and agreements raises the price. RES project legal due diligence (10-50 MW)
from 10 000 EUR net
What scale does this apply to? Example: one project of 10-50 MW. Portfolios of several projects are priced separately. Grid connection agreement for a generation installation
from 1 400 EUR net
What scale does this apply to? Example: one application and a connection process with a standard course. Cable pooling and shared grid connection
from 2 300 EUR net
What scale does this apply to? Example: an agreement between two participants at an existing connection. More participants and amendments to the operator contracts raise the price. Setting up an energy cooperative
from 2 300 EUR net
What scale does this apply to? Example: preparing a cooperative of several entities in one location. More members and installations raise the price. Change of owner of an energy company
from 3 500 EUR net
What scale does this apply to? Example: the acquisition of shares in one company holding a licence. Capital groups and the consents they require raise the price. Dispute with the contractor of a renewable energy project
from 2 800 EUR net
What scale does this apply to? Example: the pre-litigation stage of one dispute with a contractor. Court proceedings are priced separately. Dispute with an energy seller over a contractual penalty
from 2 800 EUR net
What scale does this apply to? Example: the pre-litigation stage of one dispute over a debit note. Court proceedings are priced separately. Capacity market and flexibility services
from 2 300 EUR net
What scale does this apply to? Example: one capacity market unit in one auction, an assessment of the documentation and the risks without a dispute with the operator. More units, aggregation and proceedings before the regulator raise the price. Tax
VAT registration in Poland (incl. EU VAT), also for foreign entities
from 600 EUR net
What scale does this apply to? Example: one entity, registration for active VAT and EU VAT, including a foreign entity. Tax residency review
from 700 EUR net
What scale does this apply to? Example: one individual or one company, one tax year. Transfer pricing obligations analysis
from 600 EUR net
What scale does this apply to? Example: up to 3 related-party transactions. More transactions raise the price. Individual tax ruling or binding rate information (WIS) application
from 1 000 EUR net
What scale does this apply to? Example: one application, one set of facts and one question. More questions or complex facts raise the price. PKWiU classification application at GUS
from 450 EUR net
What scale does this apply to? Example: one product or one service to be classified. IP Box relief for sole traders
from 1 400 EUR net
What scale does this apply to? Example: a sole trader with one type of qualified IP, such as copyright to a computer program. IP Box and R&D relief implementation for companies
from 4 500 EUR net
What scale does this apply to? Example: a company with one R&D line and a team of up to a dozen or so people. Multiple projects raise the price. Tax reliefs review (IP Box, R&D relief, robotisation relief)
from 1 400 EUR net
What scale does this apply to? Example: a review of one or two reliefs, such as the R&D relief or IP Box, for a single company. Choosing the form of taxation for a business
from 1 400 EUR net
What scale does this apply to? Example: one business activity, a comparison of several forms (personal income tax, the lump-sum regime, corporate income tax, Estonian corporate income tax). Tax consequences of a company restructuring
from 2 300 EUR net
What scale does this apply to? Example: one scenario (such as a merger of two companies) with a standard value of the subject matter. Multi-stage restructurings and a high value of the subject matter are priced separately. Estonian CIT implementation in a company
from 1 400 EUR net
What scale does this apply to? Example: one limited company (sp. z o.o.) meeting the conditions for Estonian CIT, up to a few shareholders. Tax risk review and preparation for a tax audit
from 1 400 EUR net
What scale does this apply to? Example: one company, a review of the main areas (VAT, corporate income tax, withholding tax) without a full audit. VAT review for cross-border trade (import, export, intra-EU supplies and acquisitions)
from 1 400 EUR net
What scale does this apply to? Example: a review of up to several dozen transactions (import, export, intra-EU supplies and acquisitions). VAT due diligence procedure
from 1 400 EUR net
What scale does this apply to? Example: one company with a typical number of business partners, one due diligence procedure. Transfer pricing documentation (local file and TPR)
from 2 300 EUR net
What scale does this apply to? Example: one transaction (local file) and the TPR return, without a benchmarking analysis. Withholding tax (WHT) review
from 600 EUR net
What scale does this apply to? Example: up to a few types of payment abroad, such as interest, dividends and royalties. Withholding tax (WHT) due diligence procedure
from 2 300 EUR net
What scale does this apply to? Example: one company, one procedure covering the typical cross-border payments. A wider variety of payment types, a larger number of foreign recipients or integration with the IT systems raises the price. Tax scheme reporting review (MDR)
from 1 000 EUR net
What scale does this apply to? Example: an assessment of up to a few transactions or events against the reporting duty. A larger number of transactions, a complex structure or a deeper analysis of the scheme features raises the price. Tax scheme reporting procedure (MDR)
from 2 300 EUR net
What scale does this apply to? Example: one company and one procedure matched to its business. A larger organisation, a wider transaction profile or integration with the existing compliance procedures raises the price. Company car policy
from 1 400 EUR net
What scale does this apply to? Example: a fleet of up to a dozen or so vehicles and one policy. A larger fleet, several vehicle categories or a wider group of users raises the price. Application for a GAAR protective opinion
from 4 500 EUR net
What scale does this apply to? Example: one transaction or restructuring, one application for a protective opinion. A more complex structure or more parties involved raise the price. Application for an advance pricing agreement (APA)
from 3 500 EUR net
What scale does this apply to? Example: one APA application, one controlled transaction. More years covered or wider comparability analyses raise the price. Excludes the administrative filing fee. Review of CFC obligations and international reporting (CFC, CbC)
from 2 300 EUR net
What scale does this apply to? Example: one group with a typical structure, a review of the CFC and CbC obligations. More jurisdictions or a longer period raise the price. Excludes preparing the reports themselves. Tax advice on buying a renewable energy installation, project or company
from 1 700 EUR net
What scale does this apply to? Example: analysis of one purchase of an installation or a project. Structures involving several entities raise the price. Excludes legal due diligence of the project, technical review and valuation. Prices assume a small or medium-sized business and a matter of standard scope and value. For larger entities, a higher matter value or complex structures we quote individually. This price list is informational, not a binding offer, we confirm a firm quote before we start.
Prices are net, in EUR. VAT depends on your status and place of establishment.
When to reach out
Typical reasons clients come to us
- Setting up or restructuring a Polish company
- Entering the Polish market
- A dispute with a contractor or an unpaid invoice
- A decision from a Polish authority (tax, social security, a regulator)
- Buying real estate or a company in Poland
- An energy or renewables (RES) investment
Questions foreign clients ask
Do I need to be in Poland?
No. Most of what we do works remotely, by video and e-mail. We meet in person when it genuinely helps.
Can you represent a foreign company?
Yes, routinely. We act for foreign businesses and individuals all the time, the confidentiality and the process are identical to those for Polish clients.
Will I understand what is going on?
That is on us. We explain in plain English or German and leave out the statute numbers unless you want them.
What does a consultation cost?
PLN 600 net (about EUR 140), known up front. Any further work is quoted before it starts.
Start with a conversation
Tell us what is going on, we take it from there. The first consultation is a paid, honest read on whether and how we can help.